John Ianni: Event Planning

Event Planning

Musician Needs | Event Tips | Wedding Receptions

* Musician Needs *

Electricity - Only one 15-amp outlet is needed within 50 feet of John. Since certain devices can add noise to the sound system, it would be helpful if no other devices are on the same circuit. A separate circuit for stage lighting is helpful.

Time to Setup & Teardown - Setup and teardown can each take up to an hour. Keep this in mind when you give John the times so he can be setup before guests arrive. Also please specify which entrance is best to load and unload equipment.

Floor Space - The graphic below shows the minimum space required. A level, dry area (at least 4x4 feet) is needed for John and his instruments, plus there needs to be space for his powered speaker(s). For smaller events, John may just use one speaker but for bigger events John uses an additional speaker mounted on a subwoofer. The powered speakers should be within 20 feet of John and positioned for good room coverage (often at the corners of the dance floor). John also has a light truss that require floor space for the two tripod stands spaced 10' from each other and possibly another light tree on a smaller tripod.

The important thing is to relax and have fun, but these often-overlooked tips may make your event better.

Dimmed lighting - If practical, dimmed lighting can really enhance the mood of the event and improve the effect of stage lighting. It is suggested that someone ensure the lights are dimmed before guests arrive. John can do this if told exactly what switches/dimmers control the lights and it is okay with the hall manager.

Remember all guests - The music you listen to may not be the best music for your event. The music should appeal to all guests - young and old - as much as possible. Later in the evening when the "die hards" are left, the music selection can get wilder.

Keep 'em dancin' - People usually like to be active at special events. Unless it is a concert, they probably will want to dance or watch people dancing. So obviously dance music works best. Background music played during the early "social times" (like dinner) doesn't really need to be danceable.

Avoid silence - Total silence seems to bring an event to a halt. Light background music should be played during the cake cutting and other ceremonial events where someone isn't talking into the microphone. Think about these special events and decide if there is a special song that you want played or let John pick something appropriate.

Dance Floor - It works out best if the dance floor is directly in front of John. People on the dance floor generally like the music louder than people at the tables. In addition, the lighting is more effective.

Updated January 24, 2003